Your existing manuals. Restructured. Standards-compliant.
Upload your existing operating instructions into DokuTech.app – our AI analyzes the structure, suggests standards-compliant chapters and actively supports you in migrating to the new EU Machinery Regulation (EU) 2023/1230. You retain full control at all times.
The challenge: modernizing existing manuals
Many companies face the same problem: operating manuals that have grown over the years in Word or PDF, which do not meet current standards. Manual restructuring is time-consuming, error-prone and expensive.
The solution: AI-assisted migration with DokuTech.app
DokuTech.app offers a structured migration process where AI actively supports you – but you always have the final say. The AI analyzes your existing documents, recognizes chapter structures and suggests a standards-compliant organization according to EN ISO 20607.
How the migration works
In 6 steps from the old manual to standards-compliant documentation
Upload document
Upload your existing operating manual as a PDF or Word file to your protected company space. Your data remains exclusively in your company space.
AI structure analysis
The AI analyzes your document and identifies existing chapters, sections and content types. It identifies safety instructions, technical data, maintenance instructions and other elements.
Standards-compliant mapping
Based on the analysis, the AI suggests a mapping to the 92 standard chapters according to EN ISO 20607. You see exactly which content goes where – and where gaps remain.
Review and adapt content
You review each AI suggestion and adapt it to your needs. The AI makes suggestions – you decide. Company-specific formulations and technical terminology are preserved.
Complete missing chapters
For chapters missing from your current manual (e.g. risk assessment, intended use), the AI generates drafts based on your product information. You refine these drafts.
AI translation into 4 languages
After migration, translate your standards-compliant documentation with one click into up to 4 languages (DE, FR, IT, EN) – taking into account your glossary and terminology.
Before vs. After
What concretely improves through migration
| Aspect | Before (Word/PDF) | After (DokuTech.app) |
|---|---|---|
| Document structure | Grown structure, often inconsistent | 92 standard chapters per EN ISO 20607 |
| Safety instructions | Non-uniform format, sometimes missing | Standards-compliant and complete |
| Translations | Manual, expensive, error-prone | AI translation in 4 languages with glossary |
| Standards compliance | Unclear, hard to prove | Verifiable via 92 standard chapters |
| Updates | Laborious, version chaos | Centralized, versioned, traceable |
| EU Machinery Regulation | Not prepared | Ready for (EU) 2023/1230 |
What the AI does for you
Intelligent support at every step
Structure recognition
The AI recognizes chapters, headings and content types in your existing document and maps them to the 92 standard chapters.
Gap analysis
Missing mandatory chapters are identified and pre-filled with drafts you can customize.
Terminology preservation
Your company-specific technical terms and formulations are recognized and stored in the glossary.
Safety instruction review
Existing safety instructions are checked for standards compliance and improvements suggested if needed.
Translation support
After migration, all content is consistently translated into up to 4 languages – taking your glossary into account.
Formatting and layout
The AI adapts formatting to your corporate design and creates print-ready PDF exports.
You retain full control
The AI is a tool – not an autopilot. At every step of the migration, you can accept, reject or adapt suggestions.
Data protection during migration
Your uploaded documents are processed exclusively in your protected company space. The AI analysis is carried out under the binding Data Processing Agreement (DPA) with OpenAI – your data is not stored, not used for training and is not accessible to third parties at any time.
Learn more about our data protectionFrequently asked questions about migration
Ready for migration?
Try DokuTech.app free for 30 days and migrate your first operating manual with AI support.
Data protection verified
- Strict tenant separation
- No AI training with your data
- Temporary AI processing
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