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Software for Operating Manuals

Operating manuals are legally required and must meet high standards. DokuTech.app supports you in creating structured, standards-oriented operating manuals – with 92 predefined standard chapters, AI-powered text optimisation and automatic translation into four languages.

The Problem: Operating Manuals Without a System

Many machine builders still create operating manuals in Word or InDesign – without standards-specific structure, without centralised management and without automated translation. The result: every manual looks different, safety warnings are forgotten, translations are inconsistent, and when standards change, all documents must be manually revised.

Who Is This Solution For?

Machine builders who need to create operating manuals for the EU market
Technical writers who want to efficiently create standards-oriented documentation
SMEs without a dedicated documentation department who still need professional manuals
Importers who need to translate operating manuals into the destination country's language

92 Standard Chapters as Foundation

The DokuTech.app system template contains 92 standard chapters (16 main and 76 sub-chapters), based on EN ISO 20607 and prepared for the EU Machinery Regulation (EU) 2023/1230. Each chapter contains a predefined AI prompt that helps your writers efficiently compose machine-specific content.

Automatic Translation into 4 Languages

Translate your operating manuals with one click into German, French, Italian and English. The source language is freely selectable – you can start in any of the four languages. Verified translations are protected with the Translation Lock.

PDF Export with Corporate Design

Export your operating manuals as professional PDF documents with your corporate design. Configure primary and secondary colours, Google Fonts, font sizes, logos and headers/footers.

Typical Use Cases

Documenting a New Machine Series

A machine builder launches a new series. With DokuTech.app, they create the manual based on 92 standard chapters, add machine-specific content using AI prompts and translate the document into four languages.

Migrating Existing Documentation

A company has 50 operating manuals in Word. Via drag & drop, they import the documents into DokuTech.app, assign them to standard chapters and use AI translation to create missing language versions.

Managing Machine Variants

A manufacturer produces a machine in three variants. Common chapters are created as text modules (transclusion) and reused across all three documentations. Changes automatically update all variants.

Comparison: DokuTech.app vs. Traditional Methods

How does DokuTech.app differ from creating manuals in Word, InDesign or a traditional CCMS?

FeatureTraditionalDokuTech.app
Standards-oriented chapter structureManual creation92 predefined standard chapters
AI supportNot availableAI prompts per chapter
TranslationOutsourceAI translation in 4 languages
Text modulesCopy & pasteTransclusion (centrally managed)
Cost per yearVariable, often 5,000–50,000+500 CHF/EUR (flat rate)

FAQ

Yes, DokuTech.app supports importing Word documents (.docx) and PDF files via drag & drop. The software automatically recognises the language from the file name.

The AI translation provides a solid foundation that is directly usable for many cases. For safety-critical chapters, we recommend review by a specialist translator.

No, the 92 chapters serve as a guide. You can hide or delete chapters not relevant to your machine. The structure is flexible.

Checklist: Is DokuTech.app the Right Solution for You?

You create operating manuals for machines or equipment
You need documentation in multiple languages
Standards compliance (EN ISO 20607, MVO 2023/1230) is important to you
You want to reuse text modules across multiple documentations
You are looking for a cost-effective alternative to traditional CCMS systems

Create Operating Manuals More Efficiently

Try DokuTech.app free for 30 days and experience how easy standards-oriented operating manuals can be.